CaseGuard sells redaction software through four subscription suites (Doc, Media, Ultimate, Enterprise) on monthly or annual terms, but it does not publish dollar figures — pricing is quote-based, with Enterprise starting at 10+ seats and a 7-day trial available. Evidence Copilot, built for criminal-defense evidence review rather than police/FOIA redaction, publishes its pricing openly: Solo at $39/user/month with 15 media-processing hours, Firm at $99/user/month with 60 hours, and a PD Office tier at $750/attorney/year with 100 hours. If you need a redaction studio for compliance-driven media scrubbing, CaseGuard is the specialist; if you need a full evidence-review workspace with cited AI answers, Evidence Copilot is the defense-side alternative.
Bottom line: These tools solve different problems: CaseGuard is a redaction studio for police departments, FOIA offices, and compliance teams, while Evidence Copilot is a grounded evidence-review workspace for criminal-defense attorneys. There is no single winner — the right choice depends on whether your job is scrubbing media for release or reviewing discovery to prepare a defense.
TL;DR
- CaseGuard sells four subscription suites — Doc, Media, Ultimate, and Enterprise — on monthly or annual terms with a discount for annual commitments, but dollar figures are quote-based rather than published.
- CaseGuard's plans include unlimited redactions and file uploads with no caps on file length; AI transcription and translation are metered through annual AI credit pools (2,400 credits/yr on Media, 14,400 shared on Ultimate, 1 credit per minute of audio).
- CaseGuard runs on-premise on Windows 10/11 (Mac/Linux via VM), including air-gapped networks, and supports 900+ file types on the Ultimate Suite.
- Evidence Copilot publishes its pricing: Solo $39/user/mo (15 media-processing hours), Firm $99/user/mo (60 hours), PD Office $750/attorney/yr (100 hours), with overage hard-capped at 3x included hours.
- Every Evidence Copilot plan includes the full workspace — no feature tiers — and new accounts get a 7-day full-access trial plus a 14-day money-back guarantee.
- CaseGuard offers a 7-day trial with watermarked redaction projects; Enterprise starts at 10+ seats with custom pricing.
- The two products overlap only on redaction: CaseGuard is a compliance/release studio for police, FOIA, and IT teams, while Evidence Copilot is a defense-side evidence-review workspace with cited AI answers.
Head-to-head
| Dimension | CaseGuard | Evidence Copilot |
|---|---|---|
| Pricing transparency | Quote-based; four suites with no published dollar figures; annual discount offered | Published: Solo $39/user/mo, Firm $99/user/mo, PD Office $750/attorney/yrwinner |
| Entry-tier cost structure | Subscription per suite, monthly or annual; Enterprise starts at 10+ seats | Per-user subscription with included media-processing hours; overage hard-capped at 3x included hourswinner |
| Redaction capability | AI auto-redaction across video, audio, documents, images, and email; bulk processing of thousands of files; unlimited redactions on every planwinner | Manual frame-accurate video/audio/image/PDF redaction with AI-suggested regions filed as review cards; nothing auto-applied |
| Transcription | AI transcription and translation in 100+ languages, metered by AI credits (2,400/yr Media, 14,400/yr Ultimate shared) | Deepgram Nova with speaker diarization and word-level timestamps, included in every planwinner |
| Evidence review & AI analysis | 30+ investigation/enhancement tools (tattoo detection, license-plate sharpening, audio clarification) | Cited AI evidence agent, auto-signals for inconsistencies, case briefs, cross-exam drafts, suppression/Miranda playbooks, multi-camera syncwinner |
| Deployment & data control | On-premise on Windows 10/11, including air-gapped networks; Mac/Linux via VMwinner | Cloud workspace with immutable originals and fully audited actions |
| Trial & guarantee | 7-day trial with watermarked projects | 7-day full-access Firm-level trial, no card, plus 14-day money-back guaranteewinner |
| Target buyer | Police, sheriff's offices, FOIA/records teams, schools, government, IT/compliance | Criminal-defense attorneys, law clerks, defense investigators, public-defender offices |
Scores
CaseGuard
caseguard.com ↗CaseGuard Studio is on-premise AI redaction software for video, audio, documents, images, and email. It is built around compliance-driven workflows — FOIA requests, body-worn camera release, CCTV scrubbing, DSAR responses — and its customer base reflects that: police departments, sheriff's offices, school districts, county governments, prosecutors' offices, and IT teams. The platform detects and redacts faces, license plates, screens, names, SSNs, and 30+ categories of PII across media and documents, with bulk redaction across thousands of files at once. It also includes AI transcription and translation in 100+ languages, 30+ enhancement and investigation tools (audio clarification, tattoo detection, license-plate sharpening), OCR for scanned and handwritten documents, Bates stamping, and automatically generated audit trails. Everything runs locally on Windows 10/11 machines — including air-gapped networks — so data never leaves your control, and redactions are permanent with metadata scrubbed. Plans are structured as Doc Suite (documents and images), Media Suite (video and audio), Ultimate Suite (everything plus batch processing, collaboration, and integrations), and Enterprise (10+ seats, custom pricing). Pricing is quote-based, with monthly and annual subscription options and a discount for annual commitments.
Pros
- Unlimited redactions and file uploads with no caps on the number or length of files on every plan
- Runs fully on-premise, including air-gapped networks — all data stays on your own machines
- 900+ supported file types on the Ultimate Suite, including video, audio, documents, images, and email archives
- Automatic audit trails and compliance reporting built in, eliminating manual audit-report creation
- Dedicated account managers and live training (group and one-on-one) included across the suites
- 30+ investigation and enhancement tools beyond redaction, from tattoo detection to license-plate sharpening
Cons
- Pricing is quote-based — no dollar figures are published on the pricing page, so budgeting requires a sales conversation
- AI transcription and translation are metered through annual AI credit pools (2,400 credits/yr on Media Suite, 14,400 shared on Ultimate), which can require add-on purchases for heavy workloads
- Requires Windows 10/11 with a robust graphics card recommended — a 10-minute video redacts in real time with a good GPU but can take over two hours on a low-end system
- Built for compliance and release workflows (police, FOIA, IT), not for defense-side evidence review, cross-exam prep, or motion drafting
- Trial output carries a watermark, so you cannot fully evaluate final deliverables during the 7-day trial
Evidence Copilot
evidencecopilot.com ↗Evidence Copilot is a grounded evidence-review workspace for US criminal-defense attorneys, law clerks, defense investigators, and public-defender offices. Upload the discovery dump — bodycam video, interrogation footage, jail calls, 911 audio, police reports, photos, scanned documents — and get timestamped diarized transcripts (Deepgram Nova with word-level timestamps), OCR'd document text, and an AI evidence agent that answers questions with clickable citations into the exact second of video or page of the PDF. On ingest, every new file is compared against earlier evidence in the case, surfacing candidate inconsistencies (report vs bodycam, statement vs call audio) as review signals. The workspace includes multi-camera sync for bodycam + dashcam + interview-room footage, case timelines, tasks, notes, named-party records, agent playbooks (Suppression Motion Prep, Miranda Timeline, Exhibit List Builder), and one-click case briefs. Redaction is manual and frame-accurate — video (black or blur), audio (mute the exact spoken span), images, and PDFs — with AI-suggested regions filed as review cards and nothing auto-applied; originals are immutable and every action is audited. Two-way email intake creates cases from a subject line, and an MCP server lets you query cases from Claude Desktop, ChatGPT, Claude Code, or Cursor. Every AI output is marked AI-generated and pending human review; the product never makes legal conclusions.
| Plan | Price | What you get |
|---|---|---|
| Solo | $39/mo | Per user/month; 15 media-processing hours included; full workspace, no feature tiers |
| Firm | $99/mo | Per user/month; 60 media-processing hours included; full workspace, no feature tiers |
| PD Office | $750/yr | Per attorney/year; 100 media-processing hours included; full workspace, no feature tiers |
Pros
- Published pricing with no sales wall — Solo $39/user/mo, Firm $99/user/mo, PD Office $750/attorney/yr, all visible up front
- Every plan includes the full workspace; there are no feature tiers gating the AI agent, playbooks, or sync
- Overage is metered and hard-capped at 3x included hours, so runaway intake cannot overbill
- Every AI answer cites the exact source moment it came from, and all AI output is marked for human review
- 7-day full-access Firm-level trial with no card, plus a 14-day money-back guarantee on every paid plan
- Defense-only by design — built around discovery review, Brady/Giglio workflow, suppression motions, and cross-exam prep
Cons
- Redaction is manual and frame-accurate rather than a bulk AI auto-redaction engine — large FOIA-style scrubbing jobs are not the target use case
- Cloud-based, so it does not offer on-premise or air-gapped deployment for offices with strict data-sovereignty mandates
- Media processing is metered by included hours per plan (15/60/100), which requires estimating intake volume
- Defense-only: prosecutors and law-enforcement agencies are not the intended buyers
How CaseGuard's pricing actually works in 2026
Evidence Copilot's published pricing, side by side
Redaction compared: auto-scrub studio vs frame-accurate review workflow
Which workflow are you actually buying?
Which should you pick?
FAQs
How much does CaseGuard cost in 2026?
CaseGuard sells four subscription suites — Doc, Media, Ultimate, and Enterprise — on monthly or annual terms, with a discount for annual commitments. It does not publish dollar figures on its pricing page; you request a quote for each suite. Enterprise starts at 10+ seats with custom pricing. What is published: every plan includes unlimited redactions and file uploads with no caps on file length, and AI transcription/translation are metered through annual AI credit pools (2,400 credits/yr on Media Suite, 14,400 shared on Ultimate, where 1 minute of audio = 1 credit).
Does CaseGuard have a free trial?
Yes. CaseGuard offers a 7-day trial. Your redaction projects carry a trial watermark during that period, but you can purchase a plan afterward to unlock all of CaseGuard's features and remove the watermark. This differs from Evidence Copilot's trial, which is a 7-day full-access trial at the Firm level with no card required and no watermark, backed by a 14-day money-back guarantee on every paid plan.
Is CaseGuard a good fit for a criminal-defense practice?
Only if your primary need is redaction. CaseGuard is a redaction studio built for compliance-driven release workflows — its customers are police departments, sheriff's offices, school districts, and government records teams. It has no evidence-review workspace, no cited AI answers, no inconsistency signals, and no motion or cross-exam tooling. A defense practice that needs to review discovery, prepare suppression motions, and draft cross-examination would use Evidence Copilot, which handles redaction for discovery turnover as one step inside that review workflow.
What does Evidence Copilot cost compared to CaseGuard?
Evidence Copilot publishes its pricing: Solo is $39/user/month with 15 media-processing hours included, Firm is $99/user/month with 60 hours, and the PD Office tier is $750/attorney/year with 100 hours. Every plan includes the full workspace with no feature tiers, overage is hard-capped at 3x included hours, and there is a 14-day money-back guarantee on every paid plan. CaseGuard does not publish comparable dollar figures — its suite pricing is quote-based — so a direct cost comparison requires requesting a quote from CaseGuard.
Can CaseGuard run offline or on-premise?
Yes. CaseGuard Studio runs locally on Windows 10/11 machines, including air-gapped networks with no internet connection, so all data stays under your control. Mac and Linux users can run it through a Windows virtual machine. CaseGuard recommends a robust graphics card, especially for video work: with the right GPU, a 10-minute video can be redacted in real time, while the same task could take over two hours on a lower-end system. Evidence Copilot is cloud-based and does not offer on-premise deployment.
How do the two products' audit trails compare?
Both generate audit records, but for different purposes. CaseGuard automatically captures all changes made to files with user logs and generates audit and compliance reports for frameworks like FOIA, GDPR, and CCPA — designed to prove a redaction was done correctly before public release. Evidence Copilot audits every action in the case, keeps originals immutable (every redaction is a new derived file), and marks every AI output as AI-generated and pending human review — designed to support the attorney's own review record and ethics obligations in a defense workflow.
Sources
- The Best Redaction Plan for Video, Audio, Documents, and Images
- Redaction suites for every compliance team
- How does CaseGuard's pricing work?
- Redaction FAQs: Everything You Need to Know
- Can I trial CaseGuard before paying?
- Best AI Redaction Software | CaseGuard
- Redaction for IT and Operations | CaseGuard
- CaseGuard testimonial — City of Sedona Police Department
- Evidence Copilot Pricing
- Evidence Copilot — Grounded evidence review for criminal defense
- Evidence Copilot Integrations (MCP)